Planning an Event?

Are you planning an event in the City of Monroe?

Concerts • Festivals • Special Events

When planning an event to be held in the City of Monroe, you must contact the proper officials and obtain necessary permits, rental information and learn the rules and regulations concerning the use of specific sites. The following are general guidelines that will give you the information you need to plan a successful event.

1. You must contact the person responsible for rental reservations for the area you plan to use. Here are some general numbers. Specific contacts are listed below.

Community Affairs Office 
Douglas A. Seegers, Director329-2290

Eselener McCoy, Administrative Assistant

329-2487

Tina Clemons, Administrative Clerk

329-2488

Monroe Civic Center - George Cannon

329-2396

Parks & Beautification - Ray Wright

329-4281

Louisiana Purchase Gardens & Zoo - Tom Pearson

329-4282

Masur Museum of Art - Evie Stewart

329-2237

Golf Courses - Don Walters

329-2424

Rental of all Community Centers and Park Facilities

329-2442

2. You must contact the Monroe Police Dept. to obtain the necessary permits that may be required for assembly and traffic control.

PLEASE CONTACT MPD FOR THIS INFORMATION

 

3. You must contact Taxation & Revenue Dept. for all necessary permits and an occupational license(s).

Tim Lewis

329-3296

Ruby Whitfield

329-2279

4. For alcohol or beer sales that may be allowed, you must contact the Alcohol & Beverage Control Board (ABC) for a special permit. You will also need a letter from the City of Monroe Legal Dept. to get a temporary permit from the ABC Board. Certain facilities may reserve the right to sell all concessions including alcohol. Start as early as possible.

ABC Board

(225) 925-4041

Monroe Legal Dept.

329-2240

Monroe City Council Clerk

329-2261

5. Restroom Facilities

Unless permanent restrooms are on site and determined adequate to serve the expected attendance, you will be required to rent portable units. Companies that provide this service are listed in the yellow pages of the telephone book.

6. Litter Cleanup

Arrangements must be made for litter cleanup. How this is accomplished will be determined by the agency controlling the site/property that is being used for the event.

7. Utilities

You must meet on-site with the agency personnel in charge of the area to determine if utilities available are sufficient to satisfy the needs of the event and/or necessary actions if additional services are needed.

8. Food

If concessions are being sold, you must make sure that all required permits, licenses and insurance is obtained by the vendors. (Health permits, occupational license ($1,000,000 insurance, etc.)

9. Insurance

All special events are required to have a minimum of one million dollars liability insurance coverage and should list the City of Monroe as additional insured. Civic Center special events personnel are available to discuss event requirements such as technical needs, sound and lighting, stages, ticketing and merchandising for all special event venues. The following contacts are provided to assist you in a variety of ways, including technical aspects, marketing and advertising.

Community Affairs Department

Douglas A. Seegers, Director of Community Affairs

329-2290

Eselener McCoy, Administrative Assistant

329-2487

Tina Clemons, Administrative Clerk

329-2488

Centers & Programs

Patience Talley, Director of Centers & Programs

 

Melanie Cooper, Administrative Assistant

 

Monroe Civic Center

George Cannon, Director

329-2346

Melissa Thaxton, Event Coordinator

329-4940

Clay Caissie, Venue Promoter

329-2837

Chris Kidd, Technical Director329-2343

Parks & Beautification

Ray Wright, Director

329-4281

Louisiana Purchase Gardens & Zoo

Tom Pearson, Director

329-4281

Masur Museum of Art

Evelyn Stewart, Director

329-2237

Chennault Park Golf Course

Johnny Myers Memorial Golf Course

Don Walters, Director of Golf

329-3425

Thomas Saxton, Superintendent

 

Mayor Friday Ellis, Director of Community Affairs Doug Seegers and the entire staff of the Department of Community Affairs for the City of Monroe are delighted to provide this information to you. We are here to help you get started in planning a successful special event. Please feel free to contact any of the above-named individuals concerning any questions you might have.