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Parks & Recreation
Are you planning an event in the City of Monroe?
Concerts • Festivals • Special Events
When planning an event to be held in the City of Monroe, you must contact the proper officials and obtain necessary permits, rental information and learn the rules and regulations concerning the use of specific sites. The following are general guidelines that will give you the information you need to plan a successful event.
1. You must contact the person responsible for rental reservations for the area you plan to use. Here are some general numbers. Specific contacts are listed below.
| Monroe Civic Center |
329-2225 |
| Parks & Community |
329-2440 |
| Louisiana Purchase Gardens & ZOO |
329-2400 |
| Masur Museum of Art |
329-2237 |
| Golf Courses |
329-2454 |
2. You must contact the Monroe Police Dept. to obtain the necessary permits that may be required for assembly and traffic control.
| Maj. Jimmy Fried |
329-2502 |
3. You must contact Taxation & Revenue Dept. for all necessary permits and an occupational license(s).
4. For alcohol or beer sales that may be allowed, you must contact the Alcohol & Beverage Control Board (ABC) for a special permit. You will also need a letter from the City of Monroe Legal Dept. to get a temporary permit from the ABC Board. Certain facilities may reserve the right to sell all concessions including alcohol. Start as early as possible.
| ABC Board |
(225) 925-4041 |
| Monroe Legal Dept. |
329-2240 |
5. Restroom Facilities: Unless permanent restrooms are on site and determined adequate to serve the expected attendance, you will be required to rent portable units. Companies that provide this service are listed in the yellow pages of the telephone book.
6. Litter Cleanup: Arrangements must be made for litter cleanup. How this is accomplished will be determined by the agency controlling the site/property that is being used for the event.
7. Utilities: You must meet on-site with the agency personnel in charge of the area to determine if utilities available are sufficient to satisfy the needs of the event and/or necessary actions if additional services are needed.
8. Food: If concessions are being sold, you must make sure that all required permits, licenses and insurance is obtained by the vendors. (Health permits, occupational license ($1,000,000 insurance, etc.)
9. Insurance: All special events are required to have a minimun of one million dollars liability insurance coverage and should list the City of Monroe as additional insured. Civic Center special events personnel are available to discuss event requirements such as technical needs, sound and lighting, stages, ticketing and merchandising for all special event venues. The following contacts are provided to assist you in a variety of ways, including technical aspects, marketing and advertising. Also, e-mail addresses are standard, by name. first.last@ci.monroe.la.us
Support Staff
| Melissa Thaxton, Marketing Manager |
329-4940 |
| Gary Miers, Public Relations/Advertising |
329-4938 |
| Myra Gatling, Special Events/Festivals Manager |
329-4947 |
Monroe Civic Center
| John Benedict, Director |
329-2224 |
| Sharon Traxler, Event Coordinator |
329-2343 |
| Chris Kidd, Technical Director |
329-2346 |
| Charles Thomas, Assistant Director |
329-2346 |
| Adrienne LaFrance, Box Office Manager |
329-2413 |
Parks & Community
| Assistant Director |
329-2442 |
| Bruce Watson, Assistant Director |
329-2523 |
Louisiana Purchase Gardens & Zoo
| Joe Clawson, Director |
329-2489 |
| Carin Collins, Office Manager |
329-2401 |
Masur Museum of Art
| Evelyn Stewart, Director |
329-2237 |
Chennault Park Golf Course
| Michael Nugent, Director of Golf |
329-3425 |
Mayor James Mayo, Director of Community Affairs John Ross and the entire staff of the Department of Community Affairs for the City of Monroe are delighted to provide this information to you. We are here to help you get started in planning a successful special event. Please feel free to contact any of the above named individuals concerning any questions you might have.
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